Drivers

1. Toro PM is to submit a list of all drivers arriving the following week on the Thursday the week before and also state which drivers didn't arrive that week as planned and also which drivers are due their second payment. The payment is to be made in cash - £200 on arrival and £200 two weeks later when their second payment is due. This list is to be sent in Excel format and update on https://docs.google.com/spreadsheets/d/1_z-6BuDmJH4Vekbk3cuNgKjr4VPNVlbW/edit#gid=344394728. Finance will then make the payment based on the net increase in drivers by COP Friday. 
   
2. Finance are within their right to question requests for payment in order to ensure that the numbers add up and we don't over pay or additionally pay drivers etc. Whilst every effort will be made to adhere to the above additional requests for info may result in payment delays. 
3.  Once driving the drivers will be paid as per normal process. 
   

1. Toro PM can request a £3,000 cash advancement for driver payments outside of the above process. This cash is to be used for Project Toro ONLY. This is to be paid to Toro PM in cash only not via bank transfer. Ercilio will pay the cash to the Toro PM. The cash will come from Omega Bikes and they will invoice OTL for the money. OTL will then transfer the money back. Cash receipts from driver must be to submitted to finance via the Toro folder. Any payment made without a valid receipt will result in Toro PM repaying money unaccounted for. Cash advancement payments will be made the next working day. Marcela is to capture all these costs on the Toro cost sheet and cross reference the spreadsheet with actual receipts to ensure accounting accuracy.  
   

• Advance payment will be made if the Company (PPPL Contractors) we use need to acquire accommodation from a third party in order to give them the working capital required to secure the accommodation.
  
• This advance payment will work on an add hoc basis as follows:
  

• If  5 x drivers are due to arrive on a Sunday 18 Oct 20 then PPPL Contractors will be paid to the following Tuesday 27 Oct 20. Therefore they will be paid 9 days pay at £25 a day per driver for those 5 drivers arriving (9*5*£25 = £1,125). Payment will then move to Tuesday 27 Oct 20 to Tuesday 03 Nov 20 the payment will then be made to the company on the Friday 06 Nov 20.
  

 No advance payment

1. Invoice is to be submitted by Tuesday by the Toro PM for payment on Friday. 
   

Ad Hoc Payments

1. Payments outside of the above process are to be approved by both Ops and Finance Directors.